For Airbnb hosts using Apple devices, integrating your booking calendar with Apple Calendar (formerly known as iCal) creates a seamless property management experience. This guide provides detailed instructions for syncing your Airbnb reservations with Apple Calendar across all your Apple devices.

Why Sync Your Airbnb Calendar with Apple Calendar?

• Ecosystem integration: Access your Airbnb bookings across all your Apple devices
• Unified scheduling: View Airbnb reservations alongside your personal and work calendars
• iCloud sync: Automatic syncing between your Mac, iPhone, and iPad
• Notification system: Receive alerts about upcoming check-ins and check-outs
• Siri integration: Ask Siri about your upcoming Airbnb bookings

How to Get Your Airbnb iCal Link

1. Log in to your Airbnb account on a computer or in desktop mode
2. Navigate to the “Calendar” section in your hosting dashboard
3. Click on “Availability Settings” (gear icon) in the upper right corner
4. Scroll down to “Calendar Export” or “iCal Links”
5. Find your property listing and click “Export Calendar”
6. Copy the provided iCal URL (a link ending with .ics)

Importing to Apple Calendar on Mac

1. Open the Apple Calendar app on your Mac
2. From the top menu, click File > New Calendar Subscription
3. Paste the Airbnb iCal URL you copied earlier
4. Click Subscribe
5. In the dialog box that appears:
   • Enter a descriptive name (e.g., “Airbnb Beach House”)
   • Choose a color for the calendar
   • Set “Location” to “iCloud” if you want it to sync across all your devices
   • Set “Auto-refresh” to your preferred frequency (daily is recommended)
   • Choose whether to include alerts, attachments, and notes
6. Click OK to complete the setup
7. Your Airbnb bookings will now appear in Apple Calendar

Importing to Apple Calendar on iPhone or iPad

1. On your iPhone or iPad, go to Settings
2. Scroll down and tap Calendar
3. Tap Accounts
4. Select Add Account
5. Tap Other
6. Choose Add Subscribed Calendar
7. Paste the Airbnb iCal URL
8. Tap Next and then Save
9. Your Airbnb bookings will now appear in your iOS Calendar app

Managing Your Airbnb Calendar in Apple Calendar

• The calendar will be view-only (you’ll need to make booking changes in Airbnb)
• To change the calendar’s appearance, right-click (or control-click) on the calendar in the sidebar and select “Get Info”
• You can show/hide the calendar by checking/unchecking the box next to it in the sidebar
• To adjust refresh settings later, right-click the calendar and select “Get Info”, then modify the “Auto-refresh” setting
• To delete the subscription, right-click the calendar and select “Unsubscribe”

Syncing Multiple Airbnb Properties

If you manage multiple Airbnb listings, follow these steps:

1. Repeat the process of getting the iCal link for each property
2. Create a separate calendar subscription for each property
3. Assign different colors to each property’s calendar for easy identification
4. Consider creating a calendar group in Apple Calendar to organize all your Airbnb properties

Troubleshooting Apple Calendar Sync Issues

• Calendar not updating: Check your auto-refresh settings and ensure you have internet connectivity
• Events missing: Verify that you’ve copied the correct iCal URL from Airbnb
• Duplicate events: Make sure you haven’t subscribed to the same calendar multiple times
• Sync delays: Remember that changes in Airbnb may take up to 24 hours to reflect in Apple Calendar
• iCloud issues: Verify that your iCloud Calendar sync is enabled in System Preferences > Apple ID > iCloud

Beyond Basic Calendar Sync: TurnCal for Professional Hosts

While Apple Calendar offers convenient access to your Airbnb bookings, professional hosts often need more specialized tools. TurnCal provides purpose-built features for vacation rental management:

• Multi-platform integration: Connect calendars from Airbnb, VRBO, Booking.com and more
• Forced refreshes: Update your booking data on demand when you need the latest information
• Cleaning coordination: Schedule and track turnover cleanings between guest stays
• Team sharing: Generate professional calendar views for your cleaning staff and maintenance team
• Platform identification: Easily distinguish bookings from different sources with custom colors and labels
• Free to use: No cost for basic functionality

Creating the Ultimate Apple Ecosystem Workflow

By combining your Airbnb calendar with Apple Calendar and TurnCal, you build a comprehensive property management system:

• Apple ecosystem convenience: Access your bookings through familiar Apple interfaces
• Cross-device accessibility: Check availability whether you’re on your Mac, iPhone, or iPad
• Specialized management: Use TurnCal’s purpose-built features for professional hosting tasks
• Integrated communication: Share tailored calendar views with your team while maintaining your private Apple Calendar setup

Transform Your Hosting Experience

Syncing your Airbnb calendar to Apple Calendar is an excellent start for hosts in the Apple ecosystem, but TurnCal provides the specialized tools that serious property managers need. With features designed specifically for vacation rental management, TurnCal helps you coordinate cleanings, track booking sources, and share professional calendars with your team.

Try TurnCal today to experience how a dedicated turnover calendar can enhance your hosting business while keeping your booking information seamlessly synchronized across your Apple devices and beyond.